6 Factors to Consider When Choosing a Meeting Room
Meeting rooms come with many benefits, and are valuable for businesses to have access to. However, finding your ideal space involves having considerations in mind. Here are some factors to think about whilst searching for a workspace.
1. Location
Many meeting rooms can be found next to transport hubs like railway stations and bus stops. When choosing your location, it’s important to check that this is the case. It’s also useful to consider how your team travels to work. For example, if many of them like to cycle, then is there a bike shed on site? If the majority of them prefer to drive to work, then is there an on-site car park or one nearby? If you’re meeting with a client, you may also choose a location which is close to them to make things more convenient for them. Having these thoughts in mind can help you take steps to ensure that your space can be accessed easily.
2. Cost and Value for Money
Having a budget in mind is always a wise thing to do when searching for a workspace so you don’t overspend. Many meeting rooms charge either per day or by the hour, which can make predicting costs easier. To help search for a place which is good value for money, look at what each location has available. No office space is the same, and each place has different amenities, layouts and facilities. Compare different meeting rooms by looking at what they offer and how much they are before coming to a final decision. If a space has everything you need and it’s affordable, it might just be the right one for you!
3. Atmosphere and Professionalism
Think about what kind of session you’re having. If it’s a casual one, then a laid-back environment might be what you gravitate more towards. A casual atmosphere might be ideal for something like a brainstorming session where you want to encourage conversation and enhance creativity. If you’re having a professional meet-up with a client, then it would be best to choose a room which is organised, has good lighting, and includes minimal interior. Attending viewings before choosing your space can help you get a better idea of the type of atmosphere it creates.
4. Facilities and Technology
Every meeting room is different, and it’s never wise to assume that a certain amenity will be there. For example, if you’re planning to do a virtual call, it’s important to check that the room supports this. If you want to do a brainstorming session, you might want to ask if there’s a whiteboard available. Remember to look at what other facilities are available in the building as well. You may have access to other areas like a shared kitchen, break-out area and gym.
It’s also ideal to check the interior of a space to see if your team will be comfortable. For example, is there heating, air conditioning, suitable lighting and comfortable seats? If anything is out of place, then this can cause a distraction, which can make people lose focus.
5. Internet Speed
Nobody likes slow and laggy internet. It can make doing work difficult and can cause problems like difficulty hearing a client in a virtual call. When searching for a meeting room, many of them specify if they have ultra-fast WiFi. If you’re unsure if a workspace has fast internet, it’s a good idea to ask what the WiFi speed is.
6. Booking Flexibility and Availability
When booking a workspace, look at what flexible options it has. You might ask yourself, what is the cancellation notice? Is there a day pass available? How late is the location open? If you’re planning to use a workspace again in the future, does it have good availability? If there’s anything you’re unsure about, make sure that you ask!
Find the Perfect Meeting Room for Your Business Needs Today
By using our website, you can explore and compare meeting rooms across the UK. If you and your team want your space to have something specific, you can use our filtering tool to help you find it. With Spacepool, you can search, hire, pay and download invoices directly from your account - it’s easy. It’s free to register with us and find your perfect workspace today.