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Exploring Modern Meeting Rooms

A Guide to Modern Meeting Rooms 

While hybrid and remote work is on the rise, physical meeting rooms are still in massive demand.   

Flexible office spaces cater to a growing flexible workforce. Surveys show that the number of hybrid office spaces worldwide doubled between 2019 and 2022 and is set to double again by 2024.  

Flexible office spaces include meeting rooms designed for collaboration, whether that’s hosting hybrid teams or meeting clients, investors or stakeholders. 

Let’s explore the ins and outs of modern meeting rooms.  

Why Would I Need to Hire a Meeting Room? 

While we’ve become increasingly accustomed to online meetings, it’s not always ideal.  

Sometimes, meeting in person is mandatory, e.g. to meet a client or investors, whereas other times, joining colleagues face-to-face is what you need to finish a challenging task.  

Here’s why you might need to hire a meeting room: 

  • In-Person Collaborations: Some discussions are better-held face-to-face, such as planning strategic business decisions, discussing sensitive finances, holding business-critical meetings, and so on.  

  • Limited Distractions: Unlike cafes or public areas, meeting rooms are designed to be distraction-free. As many probably know, virtual meetings are also prone to distractions and procrastination, and it’s challenging to guarantee that everyone is listening.  

  • Larger Gatherings: While virtual meetings are handy, they can get cumbersome for more extensive gatherings – or even totally unusable.  

Can You Rent Different-Sized Meeting Rooms? 

Yes, absolutely.  

Meeting rooms today come in all shapes and sizes, from intimate spaces for one-on-one discussions to grand conference halls for larger corporate gatherings.  

What Are the Advantages of Meeting Rooms? 

So, what are the advantages of using meeting rooms? 

Professional Environment 

Modern meeting rooms are fresh, bright, and professional. That all amounts to increased concentration and focus, which are indispensable advantages. 

Ergonomic furnishings, contemporary decor, and state-of-the-art technology create an environment conducive to productivity.  

This extends to the layout, climate control and, of course, location. Many meeting rooms are perfectly situated for work, with excellent transport links.  

Privacy/Confidentiality 

Meeting rooms are designed to be soundproof, ensuring that whatever is discussed within their confines remains confidential. This contrasts with other flexible office spaces, like communal workspaces or public environments like cafes.  

In addition to privacy and confidentiality, quiet meeting rooms make it easy to discuss matters, ensuring everyone can hear everyone without distraction.  

Space 

Meeting rooms are more than just a physical room – they need to deliver comfort, freedom, and flexibility.  

Unlike cafes or other informal venues, modern meeting rooms are crafted with professionalism and comfort in mind.  

They provide ample space for movement, ensuring that attendees aren't cramped.  

Support Services 

Meeting rooms are often housed in professional office blocks with support services on hand.  


This could include access control, a front desk, and possibly even cafes and catering.  

Additionally, meeting rooms often have access to printing, scanning and other office services.  

Good First Impressions 

A well-appointed meeting room speaks volumes about your business's standards and values.  

This is exceptionally important for meeting clients, customers, potential investors and stakeholders. A professional meeting room sets the right tone for productive discussions.  

Connectivity 

Meeting rooms are equipped with high-speed internet, cutting-edge video conferencing tools, screen-sharing capabilities, and more, making collaboration a breeze.  

What Should I Look for In a Meeting Room? 

Meeting rooms come in many shapes and sizes. Here are some key characteristics to look out for: 

  • Location: A meeting room should ideally be situated in a central location, making it easy for attendees to reach, including by public transport.  

  • Technology: In our technologically driven age, a meeting room should boast modern tools such as high-speed internet, high-definition video conferencing facilities and projectors.  

  • Comfort: Meetings can be long – so comfort is vital. Ensure the venue has ergonomic seating and proper lighting. Climate control is also essential.  

  • Flexibility: Not all meetings are the same. A space that offers modular seating arrangements allowing for customisation based on the meeting's nature – be it a seminar, a workshop, or a roundtable discussion – could be invaluable. 

  • Services: Beyond the room itself, consider the peripheral services on offer. Does the venue offer a cafe or catering? Is there a reception service to greet and guide attendees? 

Explore Meeting Rooms for Hire With Spacepool 

Meeting rooms provide businesses and professionals with on-demand office space to host various professional activities, whether meeting with a key client, a strategic discussion on business-critical operations, or even a pitch to an investor.  

Spacepool offers a diverse selection of modern meeting rooms, each tailored to meet the diverse needs of professionals.  

From compact rooms for quick huddles to expansive spaces for seminars and board meetings, Spacepool's portfolio offers state-of-the-art rooms on a flexible basis. Explore meeting rooms today!