How Often Should Meetings Be Held in Meeting Rooms?
Face to Face Meetings over Virtual Ones
Face to Face
Nothing beats a face to face meeting. Being able to catch up with your team and receive direct feedback, read everyone’s body language and problem solve instantly. No waiting for anyone to log in, no worrying about microphone issues or dropped connections and no awkward delays during important conversations. It can also allow much smaller issues to be addressed immediately without having to wait until a specific conversation is dealt with. 30 seconds of someone’s time whilst you’re both waiting for everyone else to grab the coffee can have smaller problems or questions cleared up and dealt with.
Virtual
Virtual meetings can be helpful when not everyone is available to travel to a certain location all at once. It can allow quick ideation sessions or feedback when there could be several weeks before everyone’s schedules sync up, especially when working across a large team made up a international staff. It can also be helpful to work with potential clients without having to make them go out of their way to meet with you, this can lead to a quicker turnaround on potential deals being made.
The Benefits of Using a Meeting Room
Better Communication
In the digital age, being in the same room as the people you’re working with may seem like a thing of the past, but it actually has a huge number of benefits. Working together in the same place removes many of the frustrating technical hurdles that can plague virtual meetings. Being able to look your colleagues or clients directly in the eye when you’re talking to them can be the make or break element in those crucial meetings. It can also help you read peoples body language much better than if you were just staring at a screen. This can help you unpack some of the more subtle mood changes or conversational undertones that could potentially be missed. This can allow you to avoid issues that may not be as clear, and pick up on certain things your colleagues or clients may feel uneasy about or may not want to discuss directly.
Accessibility
Modern day meeting rooms offer a variety of different accessibility elements to make it easy for everyone to attend no matter what. Loop systems for those who require additional help with their hearing, large displays to make reading and viewing screens or documents easier and catering options that cover a variety of different allergies or intolerances. All of these are important to make meeting rooms accessible for everyone. If the facilities are above the ground floor, many buildings will also offer lifts so people are able to access if they are unable to use the stairs. As well as this, many meeting rooms now offer disabled toilets as standard to make their building welcoming to anyone no matter their ability.
How Often to Hold Meetings
It’s important to strike a balance between giving your team an opportunity to meet and discuss, and also giving them ample time to get the work done. Dragging people away from their desks to discuss the work they could be doing causes delays, problems and potential missed deadlines. It can depend greatly on what your workload or project looks like as to how often should staff meetings be held, but it can be worth having regular check ins with your team on a monthly or bi-weekly basis. Anything more can be disruptive and could better be achieved with email updates or a quick call. On the other hand, going months without holding team meetings can allow issues to grow without realising they need addressing.
Book Meeting Rooms with Spacepool
With a huge number of unique, stylish and professional locations across the country with a variety of different meeting room benefits including coffee shops and in-house gyms, Spacepool has everything you and your team need for the perfect meeting. From cosy little meeting rooms for just a few people all the way up to massive boardrooms for the entire company, no matter what you need we’ve got it.
Like to get in touch? Please feel free to send us an email or give us a call!