How To Organise A Business Meeting: Top Tips
How to Organise a Business Meeting
Business meetings are generally a vital part of the day to day running of any operation. Whether you communicate online with a small team of people, or you meet face to face with individuals who you work with, business meetings can be productive, useful and inspiring.
A good business meeting starts with good organisation. This might involve meeting room hire and setting a convenient location for all those attending as well as finding an appropriate time that suits any colleagues who may be calling in from different time zones.
Let’s explore how to organise a business meeting with some of the top tips below:
Define The Purpose Of The Meeting
Office workers are often quick to criticise business meetings - but this is often because they’re unclear about why the meeting is taking place and whether it’s really worth their time.
Defining the purpose of any business meeting is essential and you should refer to it from the very first communications you send out about the meeting. If you invite people over email, put the purpose of the meeting as the subject of the message so everyone is clear as to why you’re meeting and what will be discussed.
Assess Who Is Needed To Attend The Meeting
Making business meetings as efficient and effective as possible is often down to assessing the specific people required to attend.
Work out who is involved in the project that you are meeting about, and whose input will be most valuable when it comes to discussing ideas and events. It can be tempting to invite too many people to a meeting so try and keep it as small as possible.
Many meeting rooms in London will have excellent facilities including video conferencing equipment if you are organising a meeting that involves multiple teams in different locations. This can be really helpful in ensuring that everyone can access the meeting and you have all the necessary technology to enable others to dial in.
Pick A Professional and Accessible Location
Finding the right location for any UK or London based workers to attend a meeting can be a bit of a minefield. Fortunately with Spacepool there are numerous locations when you need to explore meeting rooms.
To organise a successful business meeting it may not be as simple as just finding the right location. If you are inviting external clients or senior members of staff, you’ll want to find a setting that creates the right impression and is professional as well as convenient.
With Spacepool all the meeting rooms are well designed with excellent facilities on offer to create a good first impression, wherever you decide to base your meeting.
Choose A Suitable Venue
Choosing a suitable venue can really boost the chances of success for a business meeting. The right venue will offer all of the facilities that you need (such as WiFI, break out spaces and drinks options) making attendees feel comfortable and able to work to their maximum potential.
There are lots of options available with Spacepool when it comes to meeting room hire with a wide variety of spaces and facilities to suit every need and budget.
Each venue has a different design and there are small and medium sized meeting rooms to suit every gathering -from a quiet 1-1 session to larger group brainstorms.
Suggest a Specific Date and Time
Always go for specifics when it comes to organising a business meeting. Suggesting a specific date and time for a meeting from the start of the organisation process will be much more efficient than simply floating the idea of holding a meeting ‘within the next few weeks’.
Being organised with the date and time will allow attendees to plan ahead - booking out space in their diaries, organising travel to and from one of the vibrant meeting rooms in London or gaining access to online links if they’re dialling in from other locations.
Host The Perfect Business Meeting With Spacepool
Impress colleagues, coworkers and clients with a professional meeting room where you can discuss ideas and collaborate on projects. Hosting the perfect business meeting doesn’t have to be a challenge - we make it easy with a wide range of spaces to choose from.
Explore meeting rooms with Spacepool and we’re confident that you’ll find something perfect for your next business meeting.