The Optimal Desk Setup for a Day Office
A day office is a private workspace which can be used for a full day or a few hours. They come with many benefits, which can be enhanced if you have a suitable desk setup.
Why Your Desk Setup Matters in a Day Office
Imagine you get to work and you’re sat in an uncomfortable chair. You then realise that the office is really warm because it’s the middle of summer and there’s no air conditioning. You then discover that you have a virtual meeting with a client planned, but you don’t have the suitable equipment to do it. In this situation, you’d feel frustrated and may start to become stressed. If your setup isn't right for you, then you may run into problems.
Key Elements of the Optimal Desk Setup
When thinking about this, the first thing to consider is how your individual workspace is set up. This includes what’s on your desk and what essential amenities you have nearby. It also includes looking at the wider picture and considering your office environment.
Optimise Your Desk Setup for a Day Office
How you set up your desk is up to you. It can involve your preferences as well as what you need to work. Some people prefer a clear space because a cluttered environment can make it harder for them to concentrate. Others like to have useful amenities nearby, such as notebooks and pens. Some employees like to have greenery close to them to help them feel refreshed.
The layout you choose for your space is also important because it can help you get the most out of your session. For example, if you’re planning to collaborate on a project with others, then a team-based layout can be useful. This type of layout makes it easier for specific teams or groups to work together. If you’re planning to work on your own and want somewhere quiet, then you might choose a space with one desk.
How to Avoid Discomfort in a Day Office
You need to make sure that your office and desk setup are comfortable. Here are some questions to ask yourself:
- Is your chair comfortable to sit in?
- Is there heating and air conditioning?
- Is the lighting too dark?
- Are their blinds to block out the sun if it gets too bright?
If anyone feels a sense of discomfort, then this can act as a distraction. For example, if someone has the sun shining in their eyes through the window, it can be hard to concentrate. If the lighting is dim, it can cause a lack of motivation.
Amenities to Include in Your Desk Setup
To have a successful session, you need to make sure you have the most suitable amenities on your desk. For example, if you’re planning on doing a virtual meeting, you might need a monitor, a headset, and the relevant software. If you’re doing a brainstorming session by yourself, you might want a whiteboard and a laptop to make notes. If you have a number of tasks to get done, you may decide to have a planner to help you stay organised. Not everyone’s setup is the same, and you need to include what works best for you.
As well as amenities on your desk, think about the amenities in the office itself. Having high-speed Wi-Fi is useful because running into internet problems can be a nuisance when you have lots to get through. Think about what you and your team need. For example, having access to printing facilities might be at the top of your priority list. Don’t assume that a location has something you need; always double-check.
How to Maintain Efficiency
What do you need to help you stay focused? This could be a water bottle to stay hydrated or snacks nearby so you can stay energised. Also consider the setting you prefer to work in. Some people like to be in a casual environment where they can talk to others. Others prefer to be in a quiet setting with limited distractions because it helps them focus. If you’re a team leader, ask your team what they would prefer. Having access to a range of spaces can be helpful for some workers.
Discover Day Offices with Spacepool
A day office is more than just a desk, a chair and four walls. They come with different amenities, layouts and facilities, and at Spacepool, we have a range of workspaces to explore. If you have something specific in mind, you can use our filtering tool to help you find it. With us, you can discover the perfect space for your needs.