Is a Private Office Right for Your Business? 5 Key Factors to Consider
If you’re considering hiring a private office but you’re not sure whether it’s right for you and your team, then there are a few questions to ask yourself. If you’re still unsure by the end of this article, ask your team what they think. Discussing with your colleagues can help you come to a final decision about whether a private workspace is a suitable solution.
1. How Important is Privacy and Confidentiality for Your Work?
If your team discusses confidential or sensitive information, then using a private space means outsiders can’t hear your conversations. Many meeting rooms use soundproofing in their design to help with this. If people know they’re in a private space, then they might feel more comfortable saying what they want, which can make for productive conversations. If you work with sensitive data or under a non-disclosure agreement, then working in a coworking space might be unsuitable.
Even though these spaces give you privacy, if your team does highly confidential work, you might factor this into your office search. You could look for somewhere which has CCTV, key card access and security guards.
2. Do You Frequently Host Clients or Team Meetings?
A private office is a great place to host meetings because distractions will be minimised. Because outside noise is reduced, you can focus on the matters being discussed without being distracted. If you think someone might walk in, then putting a do not disturb sign on the door can be useful.
If you meet with clients often, then having a private space to show reflects professionalism and is impressive. With the right equipment, you can also set up an office to accommodate virtual meetings. This is useful for clients who might struggle to travel to your space and is generally easier in many cases.
3. Are You Looking to Establish Credibility and Business Presence?
A great way to establish your business presence is by including branding in the design of your office. This can include your logo, company values and brand colours. You might put them on the wall, on furniture or even as a desktop background. This establishes to anyone who comes into the room that this is your space. Renting a workspace means you’ll have control over your environment and can adapt it to suit your business. However, it’s important to check the contractual terms when doing this.
If your place of work is in a prime location like London, then this is also useful for establishing credibility. It provides the opportunity to network and meet other professionals which can help your business grow.
4. Do You Need a Productivity-Boosting Environment?
Being in a professional and work-focused environment can encourage individuals to be productive. You’ll be surrounded by other team members who will also be working, which is motivating and can help you focus. Offices are also laid out in a way that can enhance productivity. For example, good storage solutions, natural lighting and comfortable seating can all allow people feel at ease in their work environment. Technology like fast WiFi and reliable computers can help people work to their full potential.
Many office spaces also encourage collaboration because everyone is near each other. This means you can have productive conversations with colleagues through activities like brainstorming and decision-making.
5. Do You Need Flexibility Without High Overhead Costs?
If you rent a space, you don’t have to make a long-term commitment to an office. Instead, you can scale up or down if you need to, depending on business growth. For example, a company might expand and hire more employees, so now they need an office which can accommodate more people. Or maybe some employees decide they’d rather work remotely, so less room in the office is needed. It’s not always predictable when a business might grow or go through changes, so having flexibility is useful.
Find the Right Workspace for Your Business Needs Today
At Spacepool, we have many flexible office solutions for businesses. We provide access to a market of trusted and verified operators where you can compare different workspaces. If you and your team want your private space to have something specific, you can use our filtering tool to help you find it. With Spacepool, you can search, hire, pay and then download invoices directly from your account - it’s simple. It’s free to register with us and search for an affordable private office rental.