Why Flexible Meeting Rooms Are a Game-Changer for Small Teams
If your team want a convenient and cost-effective solution for collaboration, then hiring a meeting room is an effective option.
Save Money Without Sacrificing Professionalism
When hiring a meeting room in a coworking facility, you’re often charged a fixed rate by the hour. Instead of being tied to a lease, this is a flexible option that allows you to pay only for the space when you need it. For example, you might decide to hire a professional space to impress a client or work on a project with your team. This is also a good option for small teams who don’t want to spend money on a permanent office space. You can reduce overhead costs like paying for office supplies and utilities by hiring when you need it.
On-Demand Access Whenever It’s Needed
Meeting rooms are flexible, so whether you need a space for an hour, a day, or a week, you can make it work! Of course availability times can vary, but many spaces can often be booked at short notice. Many meeting rooms can also be found in big cities which makes them easily-accessible. They’re usually close to transportation links like train stations, bus stops and airports, which makes booking a last minute trip to your meeting space simple and convenient.
Choose the Right Setup for Every Type of Meeting
Many flexible spaces often have movable interior so you can create a layout which is suitable for your session. For example, if you’re brainstorming with your team, sitting close together can encourage collaboration and help maintain productivity. If someone is presenting with a screen, you might position the chairs in front of it so everyone can see and isn’t positioned too far away.
Also consider what you can do with the equipment in the room. You may be able to use something for several different purposes, like a screen which can be used to show a presentation, do a virtual call or screen share. If you have a plan for your session, double check that it’s possible before arriving. For example, if you want to do a hybrid call with other team members who are elsewhere, check that you have the right equipment (like suitable internet and a high-quality microphone) to do this.
Find out if there are any add-ons available because some places offer an additional fee to use items such as a whiteboard. Don’t forget that you can bring your own equipment too, but you might have to check if certain things are adaptable.
Improved Collaboration and Focus
Everyone is different, nobodys mind or skill set is the same. Whether you’re coming to a decision or having a brain storming session, working with others allows you to create amazing outcomes. Many people find collaborating in a smaller team is easier because fewer people means you have more chance to voice what you need to. However, one problem that many small teams face is distractions. It’s easy to drift off topic and start talking about something unrelated to the work, and if there are any noises, this can make it difficult to concentrate. A meeting room limits distractions because it places people in a work focused environment which can help them focus on the task at hand. Because it’s a private setting, it also reduces noise from outsiders and means nobody else accept the people in the room can hear the conversation which is being had.
Easy Booking and Transparent Pricing
Because meeting rooms usually offer a fixed prices, this makes it easier to budget and decide how long you need a space for. Always check if there are any add-ons available and what the cancellation policy is. Some places provide something extra like free breakfast if you hire for the whole day. Something like this is useful for a small team who are aiming to impress a client.
Upgrade Your Team Meetings With Spacepool Today
If you’re searching for a meeting space for your small team, then Spacepool can help you find what you need. On our website, you’ll see a whole market of trusted and verified operators where you can explore a variety of meeting rooms. Each space comes with different layouts, facilities and amenities, and you can search for specifics by using our filtering tool. At Spacepool, we want your search to be enjoyable, which is why you can simply search, hire, pay and download invoices directly from your account. It’s free to register with us and search for a flexible meeting room for you and your team today.