Why Hire a Meeting Room? The Benefits of Meeting Spaces

In today's fast-paced, digitally connected world, you might wonder why hiring a physical meeting room is necessary.  

After all, with the advent of video conferencing technologies and remote collaboration tools, isn't it easier to hold meetings from your home or office?  

While virtual meetings have their place, they can't always replace the productivity of face-to-face interactions. 

From state-of-the-art technology to an environment designed for productivity, read on to discover why hiring a meeting room might benefit your organisation.  

Why Should I Hire A Meeting Room? 

Sometimes, virtual meetings don’t cut it. Collaborating face-to-face supports teamwork and productivity, crucial for business decision-making.  

Professional Setting 

The environment matters when you're hashing out business-critical decisions, brainstorming a groundbreaking idea, or delivering a key presentation.  

A meeting room offers a neutral and professional setting free with state-of-the-art equipment, privacy, secure access control, climate control and other essential amenities like tea and coffee.  

State-of-the-Art Facilities 

Modern meeting rooms come equipped with advanced technology like high-quality audio systems, projectors, and high-speed internet, which adds to the productivity and collaboration factor.  

Flexibility 

Whether you're hosting a small team meeting or a more extensive seminar, meeting rooms come in various shapes and sizes. 

Some also offer catering, administrative support and front desks/reception for welcoming and directing guests.  

Moreover, hiring meeting rooms on an on-demand basis means no contracts or long-term lock-in.  

How Much Does a Meeting Room Cost in London? 

Hiring meeting rooms on-demand is certainly cheaper than taking out a traditional lease. 

Here’s more information about how much London meeting rooms cost: 

Variables Affecting Cost 

The key factors influencing the price include: 

• Location: A room in a prime location, like Canary Wharf, will cost more. Costs vary regionally.  

• Size of the Room: A large conference room accommodating 50 people will be pricier than a small room for a team huddle. 

• Duration: Rates may be calculated hourly, half-day, or full-day. Longer bookings may offer discounted rates. 

• Amenities: Extra services like catering, tech support, or administrative assistance can add to the cost. 

Price Range 

On average, prices in London can range from £30 to £200 per hour. However, this varies hugely with the size and type of room.  

Smaller meeting rooms sit at the lower end, whereas large auditorium-style spaces can cost considerably more.  

What Makes a Good Meeting Room? 

Projection Equipment 

Top-tier meeting rooms are usually equipped with modern projection equipment.  

This delivers high-quality presentations, video conferences, and document sharing.  

Whiteboard / Large Screen 

A large screen or whiteboard can be invaluable for brainstorming sessions, outlining agendas, or keeping track of ideas. 

Climate, Lighting and Access 

Rooms should offer excellent climate control to maintain comfortable temperatures, quality lighting that creates a comfortable atmosphere and secure access control for privacy and peace of mind.  

Comfortable Seating and Tables  

Never overlook the importance of comfortable, high-quality seating, which can greatly impact attendees’ engagement – especially during long sessions.  

Additionally, consider if there are enough tables and if the tables can be rearranged into different configurations if required.  

So, What Are the Benefits of Meeting Rooms? 

First Impressions 

The venue you select for your meeting can affect first impressions, which could be vital when meeting external stakeholders, clients or investors.  

A well-maintained, state-of-the-art meeting room ensures a top-tier professional environment that makes a solid first impression.  

Privacy 

Confidentiality is often vital in business discussions, which meeting rooms can provide. 

Unlike public spaces or shared offices, meeting rooms offer a controlled environment where you can discuss sensitive topics in confidence.  

Space 

Meeting rooms are designed to be spacious and comfortable to foster a conducive environment for discussions and decision-making.  

Unlike in a cafe, where you may be cramped in a tiny space, a meeting room provides ample room to move around, instilling enhanced engagement and focus. 

Connectivity 

Rock-solid connectivity is a must. Meeting rooms are generally equipped with high-speed internet and video conferencing tools.  

Discover Spacepool’s Bespoke Meeting Rooms 

If you’re searching for the perfect meeting room for a team of any size and for any length of time, Spacepool has you covered.  

Our portfolio includes a variety of meeting spaces designed to suit your organisation’s unique needs.  

Whether you require a space for an intimate brainstorming session or a larger venue for a corporate gathering, Spacepool’s spaces deliver the space you need to host productive and successful meetings.