Why Monthly Team Meetups Work Better in Shared Spaces

Shared spaces are designed to encourage collaboration, connection and spark creative thinking. Whether your monthly meetings involve sharing updates, brainstorming new ideas, or improving communication, there are several impressive benefits of a coworking space for your team to discover. 

A Fresh Setting That Boosts Energy and Focus

Working in the same dedicated space establishes a sense of routine, but it can also become boring over time and hinder your creativity. A new environment is refreshing, and the new colours, smells and sounds help foster new and creative ideas. Your workspace doesn’t have to look like a traditional office either; you might choose somewhere with bright colours and unique furniture. Consider choosing a venue for your monthly meetup with large windows, as natural light can significantly improve focus and lift the energy in the room. Picking a location with a green outdoor area for attendees to take breaks can also have the same effect. 

Room for Everyone and the Right Tools for the Job

If you have remote team members, it’s refreshing to see everyone in person and helps to build stronger team cohesion. In-person meetings in shared spaces allow you to make use of the different amenities available, which can help your meetup run smoothly. Most meeting rooms come with a screen, which you can use to display anything relevant, and the room should be laid out in a way that everyone can see it clearly. Whiteboards are another tool you may have access to, and they can be used to write any important notes and brainstorm creative ideas. Before deciding on your space, make sure it has all the tools you need for your meetup. 

Easier Collaboration and Better Communication

Another benefit of in-person meetings is that they can improve communication. When calling virtually, it’s easy to miss non-verbal cues, and bad Wi-Fi can sometimes cause disruptions. When collaborating in person, there’s less likely to be miscommunication, allowing for a more successful meeting. It also builds a sense of trust and gives you a chance to get to know your colleagues better. As these spaces are designed for getting work done, there are limited distractions so everyone can focus on the task at hand. Meeting rooms and some day offices are laid out in a way that encourages effective communication and collaboration. For example, in a board-style meeting room, everyone faces one another, which can make conversations flow naturally. 

Breaking Routine and Sparking New Ideas

Following a daily work routine gives you a sense of control, but it’s okay to break the rules every now and then to stimulate your brain and inspire creativity. Travelling to a new city or town for a meeting is exciting and energising for those who usually work from home. Consider booking an event after your meeting, such as a competitive game of bowling or a group meal. This is especially useful if some or all of your team usually work remotely, as getting to know colleagues on a more personal level can help to increase overall team performance. 

Simple Planning and Flexible Booking Options

You can book a shared space for as long as you need to and when you want to (as long as there’s room available). Day passes are also an option, providing access to use facilities usually for the whole day during their opening hours. This reduces overhead costs and means you don’t need to commit to any long-term leases. There are hundreds of workspaces to explore, so you can choose one that fits within your budget and is most suitable for you and your team. You can easily scale up and down as needed if the size of your team changes over time. 

Ready to Try a Shared Space for Your Next Team Meetup?

If you want to enjoy the benefits of a shared space for your next team meetup, then Spacepool can help you find what you need. With our easy-to-use platform, you can compare hundreds of workspaces across the country, such as offices, meeting rooms, day pass options and more. You can use our website’s filtering tool to search for a space that has what you need in your preferred location. It’s free to register with us today and explore a variety of workspace options until you find one that matches what you have in mind.