Why Renting a Space for Quarterly Planning Makes a Difference
Quarterly planning is a practical way to help businesses stay on track and avoid running into frustrating issues. However, planning sessions can be unsuccessful when held in the same workspace or online, as these options often reduce creativity and minimise effective collaboration. Many businesses are now making the choice to leave their usual environment behind for the day and renting a space instead to drive success.
Creating a Focused Environment Away from Daily Distractions
Putting a well-crafted plan together requires careful thinking, but this can be challenging when you’re surrounded by distractions. If you work remotely, then relatives making noise in the other room or the thought of getting your washing done are just some of the distractions you might face. Workspaces to rent are designed to be as free from distractions as possible so you can get your head down and focus.
Bringing Everyone Together to Align Goals and Priorities
When planning for the months ahead, it’s key that everyone is aware of the priorities and goals they need to focus on. By carrying out an in-person meeting, the team contributes to real-time decision-making and has their own say. This ensures everyone is on the same page to avoid confusion, and also gives people a sense of control, which can lead to improved employee satisfaction.
When everyone is physically together in a room where active participation is taking place, this can make it easier to be engaged. This can also strengthen the team dynamic, foster better ideas, and ensure any decisions made are well-informed and thought through.
Access to the Right Tools and Facilities for Effective Planning
Coworking spaces are full of physical tools and equipment that are there to help your meetings run smoothly. You might want to use a screen to present something visual, like a work schedule or a SWOT analysis you created. You could also use a whiteboard or flipchart for brainstorming ideas. As well as these, consider using digital aids, such as project management tools like Teamwork and Trello. Remember, everyone works differently, so ask what tools your team need to help them work to the best of their ability before booking a space.
Encouraging Open Discussion and Fresh Perspectives
Trying to plan for the months ahead over email can make having an open discussion a lot more difficult and reduce collaboration. Likewise, when calling virtually, a lack of non-verbal cues, along with potential technical issues, can both lead to miscommunication. When meeting in person, it’s often easier to bounce ideas off each other to create new, innovative ones. If you book a private space like a meeting room or an office, you also won’t need to worry about people listening to your conversations, which creates more productive discussions.
Making Planning Sessions More Memorable and Motivating
Working in a new environment can refresh your mindset, allowing you to be more creative. You might choose a more interesting space, like one with unconventional office colours and bean bags to sit on. As well as this, hiring a physical space reflects the importance of your meetup, and people are more likely to think about the bigger picture rather than seeing it as a regular meeting.
At the start of the session, explain what you want your meeting to help you all achieve, so people have a clear goal to work towards. Think about how you can boost energy and give everyone a voice to maintain motivation. One way to do this is to make your meeting interactive wherever possible, such as through breakout discussions and dot voting for decision-making. Give people as many breaks as they need to keep them feeling productive. You could even go for a team lunch or order pizza to your space to give people something to look forward to. These types of interactions help everyone get to know each other better, building trust in the process.
Ready to Elevate Your Next Quarterly Planning? Book a Space Today
If you’re searching for a workspace that can help you stay productive and increase collaboration for your important planning session, then you’re in the right place. With our easy-to-use platform, you can compare hundreds of workspaces across the country, including meeting rooms, day offices, private offices, and more. Through using our website’s filtering tool, you can find a space that meets your needs in your desired location. It’s free to register with us today and explore a wide number of workspace options until you find one that you and your team love.